Administration Assistant

AVIAN is seeking an Administrative Assistant to provide administrative support to staff with office management responsibilities to include budgeting and personnel records. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements).

AVIAN (pronounced *a-v-yin*) is an employee-owned, entrepreneurial-spirited company where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.  

We are resourceful, responsive, and reachable for various government and commercial clients in program, financial, and logistics management; engineering and systems engineering; test and evaluation of manned and unmanned systems; workforce development and training; communication strategy and graphic design.  

The type of work we do is a direct result of the creativity of our team, and the talents they bring. But in the end, we are all driven by the purpose of taking care of those around us.  

We’re seeking people that are passionate and excited about creating well-crafted products and memorable experiences with our customers. We are not in the market of automated transactions; we build lasting relationships. 

Provide physical plant security to include:

• • Manage schedule for executive.
  • Resolve scheduling conflicts for executive and outside agencies.
  • Control user and visitor access to the facility using the Joint Personnel Adjudication Systems and the Joint Clearance and Access Verification System (JPAS/JCAVS)
  • Provide base access via BASICS II
  • Utilization of the Defense Travel System
  • Familar with DISS and schecudling base visits and submitting visit requests for CIV/MIL personnel
  • Receive and establish accountability for incoming classified material
  • Provide the proper preparation and transmittal of classified material
  • Update and maintain personnel security files
  • Familiar with Infosec: 5200 series volume 1-4 DoD protection of information
  • Maintain building and area access control systems
  • Ensure that personnel within their purview are kept abreast of changes in policies and procedures

Required Experience:

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Three or more years of experience in office management, filing, and related office equipment operations.

Desired Experience: 

• Knowledge of the NAVAIR travel system DTS (Defense Travel System).
• Knowledge of JPAS (Joint Personnel Adjudication System).
• Knowledge of CMP (Common Message Processor) system.
• Knowledge of BASICS II (Base Access Security Information Control System).

• Must be able to obtain and maintain a Department of Defense security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• The salary range for this role is $65,000-$85,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) 

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.