Executive Support Staff-Contingent

AVIAN is looking for experienced and motivated Executive Support Staff to fill potential roles supporting the management and execution of a Test and Evaluation Contract with Air National Guard Air Force Reserve Command Test Center in Tucson, Arizona.

The Executive Support Staff will provide high-level administrative and operational support to senior leadership managing an aerospace Test and Evaluation contract. Responsibilities include managing communications, coordinating meetings, tracking program deliverables, and assisting with financial reporting. This role requires professionalism, discretion, and the ability to handle multiple tasks in a fast-paced environment.

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Key Responsibilities:

• Provide executive-level administrative support, including calendar management and travel arrangements.
• Develop and maintain the following: written reports, briefings in various formats, letters of correspondence, memos, meeting agendas and minutes, action item lists to include periodic update and tracking of action completion, technical evaluations, test plans, test reports, other test documentation, engineering studies, acquisition strategies and plans.
• Prepare reports, presentations, and correspondence for leadership and client engagements.
• Organize and coordinate meetings, document minutes, and track action items.
• Support budget tracking, invoice processing, and contract documentation.
• Ensure compliance with corporate and regulatory standards, including FAR/DFAR.
• Manage travel logistics and expense reporting for senior leadership.

Knowledge, Skills, and Experience

Required:

• 3-5 years of executive or administrative support experience, preferably in aerospace or defense.
• Strong communication skills and proficiency with Microsoft Office.
• Familiarity with government contracts and FAR/DFAR compliance.
• Active DoD Secret clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Desired:

• Experience in aerospace or defense industries.
• Event planning and project management support experience.
• Travel management expertise.
• Bachelor’s degree in business administration, Communications, or related field preferred.

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.